A computerized maintenance management system (CMMS) is a specialized management tool that allows an organization to perform a host of advanced functions. Its typical features include planning, monitoring, scheduling work orders, and maintenance needs.
When you implement CMMS, it becomes possible for you to track every single aspect of the organization’s maintenance operations. As these operations become larger and more complex, it will become necessary to maintain a centralized database system. CMMS also helps in keeping an accurate record of all the assets that the maintenance team is responsible for. The team can maintain a historical record of the tasks that they perform, and schedule and track maintenance jobs as well.
CMMS Software Capabilities
Before we see who uses CMMS and why let us first learn what this software tool is capable of. It:
– Prioritizes and generates work
– Tracks assets and equipment in a facility
– Creates real-time reports on all the ongoing activities
– Stores information about technical procedures
– Generates preventive maintenance schedules
– Tracks unscheduled and scheduled maintenances activities
– Supports inventory control
– Tracks budget, resources, and labor cost for each component
Who Uses CMMS Software?
CMMS is implemented by an organization as a whole. But who uses it mainly? CMMS is primarily used by facility managers, maintenance managers, and operations managers. This software can also assist other employees to perform their tasks more efficiently by providing them with real-time data on their assets.
When the concept of Maintenance Management System was introduced around the 70s, they were mainly used in large manufacturing units only. Since the use of personal computers and laptops grew exponentially, medium and small-sized businesses across various industries also started implementing CMMS with the support of the internet and web-based platforms. This system is suitable for any business where monitoring facility, workflow management, operation costs, and equipment uptime are crucial.
Don’t be surprised to see COOs, CFOs, mechanics, and technicians also using CMMS regularly. In short, we can say that CMMS offers a flexible platform that can be applied by almost everyone in an organization.
Industries Using CMMS
CMMS is found in numerous industries. Some of them include:
• Oil, Gas and Mining
• Federal, Local and State Government
• Hospitals and Clinics
• Building and Facility Management
• Hospitality bodies like hotels, motels, resorts
• Energy Plants
• Educational institutes
• Amusement parks
• Sports Stadiums and Arenas
• Cable and Telecommunications
However, CMMS is not limited to just these industries.
15 Reasons Why Organizations Use CMMS Solutions
CMMS are used by various organizations if they:
– Want to manage maintenance staff that is responsible for planning, upkeep, and maintenance of equipment
– Are constantly disturbed by frequent equipment failure
– Have almost eliminated paper flow in their work management
– Understand that good maintenance practices mark the difference between having a profitable year or shutting down permanently
– Want the ability to shut down and restart operations quickly
– Don’t want to accept a run-to-failure operation
– Have multiple locations and want to establish maintenance SOPs
– Have understood that liability from asset negligence can be minimized tremendously by keeping accurate historical maintenance records
– Shifted focus from being a reactive maintenance operation to proactive
– Realize that spreadsheets and similar recording tools are highly inefficient
– Have taken back control of unplanned maintenance that was causing overtime or affecting the profit margins
– Understand the value of setting up an inspection schedule on critical assets
– End up spending more than 20% of their maintenance time just on tracking or scheduling work management manually
– Recognize the value of increased mobility for efficiency and profitability
– Want to reduce energy expenses if they account for more than 30% of total operations expenses
CMMS Asset Management is designed to enhance the efficiency and effectiveness of all the maintenance activities within an organization. In short, organizations implement CMMS if they have understood that good maintenance practices are a crucial requirement, not just an option, to thrive in the competitive business world.